Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you send messages to us via our ‘Contact Us’ forms on our website, your name and email will be attributed to the message you send and your contact details locatable in our organisation’s email contacts. Should we need to contact you or reply in any way, we will do so via the email provided in the message. It is up to MPIRO whether we respond to your message, and it may be disregarded at our discretion or where necessary. 


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

If you request a password reset, your IP address will be included in the reset email. It is at the discretion of MPIRO if your details can remain in our system and can be removed should it be deemed necessary or if you do not have permission. 

If you register with us in order to become either a Full or Associate MPIRO Member, your details will be added to our Membership Registry, which is submitted to the University of Melbourne’s Graduate Student Association (GSA) in our annual reports. 

If you are a Full Member, your membership becomes invalid after 2 years of registration, but any interaction with us may automatically reinstate your membership. You may also request to renew your membership. Your details may, however, remain in our registry but as invalid. 

If you are an Associate Member, your membership becomes invalid after 1 year of registration. You will need to re-register your details with us if you wish to become an Associate Member again. Your details may, however, remain in our registry but as invalid. 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you have submitted any work relating to any of our projects (for example, MPIRO Radar or MPIRO Podcast), we shall retain publication rights as agreed upon in the terms and conditions of your application. 

If for any expressed or urgent reason your work needs to be removed from our publication, please email us as soon as possible at

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Any information you submit through our messaging system will go to our organisation’s admin email ( and to the Graduate Student Association (GSA). This includes your name, email and affiliation to the University of Melbourne. 

Additional information

How we protect your data

Personal data shall be subject to additional safeguards to ensure this data is processed securely. For example, we work hard to ensure data is encrypted when in transit and storage, and access to this data will be strictly limited to a minimum number of individuals and subject to confidentiality commitments.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to any of our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. When possible, encryption is used, both in transit and storage. Access controls within the organisation limit who may access information.